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Property Management Technology

Software for property managers, built on top of the system you already run: online leasing, rent collection that posts correctly, a month-end close that agrees, and an AI assistant that answers resident questions. Works with Yardi, RealPage, Entrata, MRI and others.

Rent arrives through gateways, lockboxes and ACH. Your PMS, your bank and your GL each show a different total at close.

property management payment integration

Where the numbers stop agreeing

A portfolio of any size collects rent through several channels: a resident portal, ACH debits, card payments, cheques scanned at a lockbox, and money orders keyed in at the site office. Each channel settles on its own schedule and reports in its own format.

The property management system holds the tenant ledger, the bank holds the deposits, and the general ledger holds the books. When those three disagree, someone on your accounting team spends the first week of every month finding out why. That is the work we take off their desk.

  • Late or misposted receipts

  • NSF found at close

  • Wrong late fees

  • Fees hidden in deposits

  • Several PMS platforms

What we build on top: leasing, rent and resident support

The accounting integration is the foundation. On top of it we build the software your residents and your site staff actually use: online applications and lease signing, a resident portal for paying rent and raising maintenance requests, and the tools your team uses to keep track of it all, each one reading from and writing to your property management system so nothing is entered twice.

An AI assistant handles the everyday questions that fill your inbox and phone line: where is my lease, when is rent due, how do I report a leak, is this unit still available. It answers from your real data, day and night, and hands anything it cannot resolve to a person with the conversation attached.

  • Online leasing

  • Resident portal

  • Rent payments

  • Maintenance requests

  • AI resident assistant

Property management platforms we connect to

Tenant ledger, charge codes, receipt batches and GL export.

Resident ledger and payment posting.

Lease, resident and ledger data through Entrata’s API.

Residential and commercial ledgers, GL mapping.

Resident payments and ledger sync.

Tenant charges, receipts and bank deposits through the Rent Manager API.

Ledger and GL exchange for portfolios still running AMSI.

Settlement reports and bank statements from your payment processor and bank, pulled on a schedule or received as files (BAI2, CSV, processor APIs).

Journal entries pushed to your accounting system at the entity level.

Payment posting

Every receipt is matched to a resident and a lease, then applied to open charges by the allocation rules your accounting team already uses: oldest charge first, rent before fees, or a priority order per charge code. Partial payments, prepayments and credits are handled as first-class cases, not exceptions.

Posting runs as batches aligned to your PMS’s batch cycle, or as near-real-time postings where the platform allows it. Every posting carries the source reference (gateway transaction ID, lockbox item, ACH trace number) so anyone can trace a ledger line back to the money.

  • Resident and lease matching

  • Configurable allocation rules

  • No double posting

  • Trust accounts kept separate

  • Traceable to the payment

Reconciliation and returned payments

Reconciliation is a three-way match: what the gateway says it settled, what the bank says it deposited, and what the ledger says was received. Timing differences (money arriving one or two days after the payment), processor fees taken out of deposits, and split deposits are all built in, so they stop showing up as exceptions.

When an ACH payment returns, the original receipt is reversed, the charges it satisfied are reopened, and the NSF fee and any late fee are applied according to the lease terms and the return reason. R01 (insufficient funds) is treated differently from R10 (unauthorised) because your collections process treats them differently.

  • Daily three-way match

  • Each return code handled

  • Chargeback handling

  • Processor fees accounted for

  • Per-property reports

Posting to your general ledger

Charge codes map to GL accounts, properties map to entities, and entities roll up to the corporate ledger. We build and maintain that mapping so journal entries land in the right account without anyone re-keying from a PMS report.

Multi-entity portfolios with several operating accounts, separate trust accounts and intercompany balances are the normal case, not the edge case. Period close produces the entries your accountants expect, with a drill-down from any GL balance to the receipts behind it.

  • Charge code mapping

  • Entity roll-ups

  • Period journal entries

  • Trust and operating split

  • GL export formats

What is different afterwards

Receipts appear on the resident ledger the day they settle, with a reference back to the transaction.

Returns, mismatches and duplicates surface in a queue the day they happen, instead of being reconstructed at close.

Properties on different PMS platforms roll up to one GL with one set of entries and one reconciliation report.

How a project runs

We get read access to your PMS and walk the ledger, charge codes and batch cycle with your accounting lead. Output: a written map of where each number lives.

Your allocation order, fee rules and return handling are written down as rules we can test, and signed off by accounting before any code is written.

Integration is built against the platform’s sandbox or a copy of your data, with test batches covering partial payments, returns and duplicates.

For at least one full month-end, our postings run alongside your current process and the two are compared line by line.

Once a parallel close matches, we cut over one property or one bank account at a time.

After go-live, the exception queue is reviewed with your team monthly until it is small enough to run without us.

Questions we get on the first call

We need a service account scoped to the ledgers and endpoints the integration uses, issued and revocable by you. We do not use personal logins, and every call is logged against that account.

Integrations are built against the vendor’s published interface, and we run the test batch suite against the new version before you upgrade. Where a vendor changes a field or endpoint, the mapping layer absorbs it without touching your rules.

The receipt is reversed on the ledger, the charges it covered are reopened, and fees are applied according to the return code and the lease terms. The resident and your team are notified, and the return appears in the exception queue with its ACH trace number.

Yes. Each platform has its own connector; posting rules, reconciliation and GL mapping sit above them, so a portfolio split across Yardi and Entrata still closes as one.

Yes, including separate operating and security deposit trust accounts. Reconciliation runs per bank account and roll-ups are per entity.

Typically in your own AWS account, in a private subnet with no public endpoints, with the code and infrastructure definitions handed over to you.

Four ways to
work with us

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A defined project

A defined integration or product, priced and scheduled up front, delivered with the test suite and infrastructure code you keep.

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Engineers on your team

Engineers who join your team, your code and your daily meetings for as long as the roadmap needs them.

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Ongoing support

We keep the integrations you run working: monitoring, vendor updates, new connections and month-end support.

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Taking over existing systems

A system or integration nobody wants to touch: we review it, make it stable, then build on it.

What clients say

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An engineer replies within one business day, with questions rather than a pitch.

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